Viraj Gunarathna
Dubai
Summary
Highly organized and detail-oriented Document Controller with 10 years of experience in the clerical field. Possesses a proven track record of establishing and maintaining efficient filing and archiving systems for both paper and electronic documents, ensuring compliance with company and archiving procedures. Deep knowledge of Electronic Data Management Systems, Supplier Document Controls, and Electronic filing systems allows for streamlined and secure document management.
Overview
14
14
years of professional experience
1
1
Certification
Work History
MEP Document Controller
AZIZI Development - Gardinia Building Contracting Co LLC
05.2024 - Current
- Managed and maintained efficient document control processes for multiple MEP projects, ensuring accuracy and timely distribution.
- Implemented and managed an electronic document management system (EDMS), resulting in a 20% increase in document retrieval efficiency and reduced errors by 15%.
- Collaborated closely with project managers, engineers, and subcontractors to streamline document flow and resolve discrepancies promptly.
- Conducted regular audits to identify process gaps and implemented improvements, leading to a 10% reduction in document-related issues.
MEP Document Controller
PIVOT Engineering & General Contracting Company
06.2023 - 04.2024
- Implemented a standardized document numbering system, resulting in improved document organization and faster retrieval times.
- Developed and maintained a comprehensive document control procedure manual, enhancing process efficiency and ensuring compliance.
- Successfully managed the distribution of over 10,000 drawings and documents to project stakeholders.
- Provided technical support to project teams regarding document control procedures and systems, improving overall project efficiency.
- Maintained document logs for correspondence, material submittals, shop drawings, RFIs, and catalogs; stored hard copies and soft copies of all drawings, reports, and related information in an orderly manner, in line with document control policies and procedures.
- Complied with project submittal protocols and document numbering systems for every project, coordinating with concerned departments.
- Liaised effectively with the Project Management Team, clients, and sub-contractors to resolve documentation issues.
- Responded in a timely manner to information retrieval requests, information searches, and general support requests from project and company personnel.
- Ensured all relevant project documentation was registered and maintained in the Electronic Document Management System (EDMS).
- Archived, scanned, printed, renamed, recorded, and filed incoming hard or electronic copies of drawings (both internal and external).
Document Controller
Doha Petroleum Construction Co.
12.2020 - 03.2023
- Receive, Register all type of Drawing and stamp and Distribute to each department
- Handle incoming and outgoing transmittal from Client and Consultant
- Drawing and technical documents submitted by engineers according to project standards and report it to head of Documentation
- Submit and receive daily technical submittals, design drawings and specifications and log all documents using by the Electronic Data Management System (SAP & ASSAI) as required by Integrated Management System (IMS)
Document Controller
Al Jaber Trading & Contracting Co W.L.L
09.2018 - 12.2020
- Receive, register, distribute & file daily documents as per the DCS & control Incoming, outgoing Documents reference numbers & process through proper channel, Prepare daily transmittal of drawing and technical documents submitted by engineers according to project standards and report it to Senior DC, Maintain daily detailed log all documents using by the Electronic Data Management System (Aconex & Assist) as required by Integrated Management System (IMS)
Superintend clerk
Department of Prisons
06.2015 - 08.2018
Payroll clerk
L.H.Chandrasekara & Bro (Pvt) Ltd
01.2013 - 01.2015
Computer Operator
The Bake House kandy (Pvt) Ltd
01.2011 - 01.2012
Education
Higher Diploma - Qualifi Level 4 & 5 - Information Technology
Winsys City Campus
Sri Lanka.04.2022
High School Diploma -
CP/GP/Anuruddha Kumara National College
Nawalapitiya, Sri Lanka.12.2010
G.C.E Ordinary level Examination -
Department of Examination Sri Lanka
01.2007
Skills
- Organizational and Management
Organizational Skills
Time Management
Team Collaboration
Project Support
Workflow Management
*************************************
- Analytical and Problem-Solving
Attention to Detail
Analytical Thinking
Problem-solving
Continuous Learning
Process Improvement
*************************************
- Document and Data Management
Document Control
Records Management
Document Organization
Data Accuracy
Database Management
Electronic Records
Quality and Compliance
Quality Management
Compliance Controls
Internal Audit
Quality Assurance
Standard Operating Procedures
*************************************
- Technical Skills and Software
Documentum Software
EDMS (ASITE, ASSIST, ASSAI, INAXUS)
SAP ERP
Oracle Aconex
Adobe Acrobat
MS Office Suite
SharePoint
Digital File Organization
Certification
- Diploma in Computerized Accounting
- Professional Document Control Management Course
- Professional Certificate ECommerce (Europe Academy)
- Professional Certificate HRM release 2021 (Europe Academy)
- ISO 9001:2015 - Quality Management System (QMS) certif.
- ISO Management System Audit Techniques & Best Practices Co.
- Aconex Certified Professional Certificate # ACP -55030849
- Business Analysis Foundations Course
- Excel Skills of Business (Macquarie university)
- Certificate Of Completion Excel Essential Training (Office 365)
- Certificate Of Completion Acrobat DC Essential
- Certificate of SAP ERP Training
- Certificate in Windows Network
- Certificate in Computer Hardware
Languages
English
Sinhala
Hindi
Romania
Age
32
Personal Information
Title: Document Controller
Timeline
MEP Document Controller
AZIZI Development - Gardinia Building Contracting Co LLC
05.2024 - Current
MEP Document Controller
PIVOT Engineering & General Contracting Company
06.2023 - 04.2024
Document Controller
Doha Petroleum Construction Co.
12.2020 - 03.2023
Document Controller
Al Jaber Trading & Contracting Co W.L.L
09.2018 - 12.2020
Superintend clerk
Department of Prisons
06.2015 - 08.2018
Payroll clerk
L.H.Chandrasekara & Bro (Pvt) Ltd
01.2013 - 01.2015
Computer Operator
The Bake House kandy (Pvt) Ltd
01.2011 - 01.2012
Higher Diploma - Qualifi Level 4 & 5 - Information Technology
Winsys City Campus
High School Diploma -
CP/GP/Anuruddha Kumara National College
G.C.E Ordinary level Examination -
Department of Examination Sri Lanka
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