Valérie Schüle

Key roles :

• Prepared the precision medicine team for audits, ensuring all documentation and processes were in order.
• Worked as an administrative expert and project manager, improving team efficiency and compliance.
• Analyzed and evaluated the number of Material Transfer Agreements (MTAs), set up conclusions and suggested new approaches for handling MTAs
• Ensured the data integrity from the global database MTAC to the new global platform GEMS
• Trained the new team members on MTAS processes.

Key achievements :

• Contributed to a successful audit with high ratings.
• Implemented process improvements that streamlined operations and enhanced team performance.

Key roles :

• Coordinated requests from international universities, commercial organizations, and governmental agencies to access to Novartis research materials for pre-clinical trials.
• Drafted and negotiated the terms of research contracts such as material transfer agreements, speaker letters, termination letters, and amendments according to Novartis' best practices.
• Wrote the first SOPs for the internal handling of MTAs, including guidelines for cool and dangerous goods shipments.
• Piloted a project to ensure a smooth transition of handling Material Transfer Agreements to India.
• Developed comprehensive training materials and conducted training sessions for colleagues in Switzerland, the USA, and India.

Key achievements :

• Facilitated the classification process for the shipment of dangerous drug substances.
• Successfully contributed to a high audit rating, reflecting the department's operational excellence.

Key roles :

• Led the creation of the procurement department from scratch within a tight three-month timeline.
• Organized informational meetings to communicate department goals and responsibilities, addressing team concerns and fostering cooperation.
• Provided accurate financial monitoring and budget control reports through SAP Business Warehouse and Portfolio, including handling ARIBA purchase orders and accruals.

Key achievements :

• Successfully launched a fully operational procurement department within the given timeframe of 3 months.
• Achieved end-of-year financial targets despite initial resistance from the team.
• Established clear processes and guidelines, enhancing transparency and efficiency.

• Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
• Managed department budgets and generated financial reports for management review.
• Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.

• Developed and coordinated German section of bilingual program.

• Planned the production requirements and processed orders from receipt through to delivery, negotiated prices with forwarders, responded to customer complaints and coordinated necessary reimbursement and replacement.

• Acted as single point of contact for country subsidiaries
• Submitted quotations, prepared country-specific export documents, handled customs clearance, organized quality control inspection through SGS, and presented letters of credit to banks.

• Prepared quotations for France, Italy and Spain
• Processed orders.

• Interfaced with African subsidiaries
• Prepared and coordinated documentation for submissions of letters of credit.