Toluwani Okulaja
Summary
Detail-oriented executive administrative assistant with strong project coordination and time management skills. Proven ability to organize executive schedules and enhance team collaboration. Effective communicator dedicated to supporting organizational goals. Background in general nursing with clinical experience provides a unique perspective to administrative functions.
Overview
5
5
years of professional experience
Work History
Executive Administrative Assistant
Klinse Ventures Limited
03.2021 - Current
- Managed executive schedules and coordinated meetings for senior leadership.
- Coordinated travel arrangements and itineraries for company executives to ensure timely and efficient travel.
- Prepared and distributed internal communications and reports to staff.
- Assisted in project coordination by tracking deadlines and deliverables.
- Developed filing systems to enhance document organization and retrieval.
- Streamlined onboarding processes for new employees to enhance integration and productivity.
- Prepared meeting agendas, took minutes, and distributed notes to ensure clear communication and follow-up on action items.
- Organized and maintained executive calendars, scheduled meetings, conferences, travel arrangements, and appointments.
Volunteer Coordinator
60 over 60
11.2024 - 12.2025
- Organized training sessions that improved volunteer skills and service delivery.
- Managed volunteer scheduling and assignments, ensuring effective support for various events.
- Maintained accurate records of volunteer hours and participation for reporting purposes.
- Collaborated with local organizations to effectively expand volunteer outreach efforts.
- Identified volunteer service opportunities and associated requirements.
Project Assistant - Remote
Sikapa TV
Koforidua
08.2023 - 10.2024
- Coordinated project timelines and schedules for media production initiatives to ensure timely delivery.
- Facilitated communication between teams to align project objectives and enhance collaboration.
- Facilitated remote team meetings to enhance collaboration across different time zones.
- Supported the preparation of meeting agendas and took detailed notes during discussions.
- Developed presentations for stakeholders to effectively communicate progress on current projects.
- Conducted research on industry trends to inform content development strategies.
- Maintained accurate records of expenses associated with each individual project.
Education
Bachelor of Science - General Nursing
Knutsford University College
Accra, Ghana11-2025
Some College (No Degree) - Biomedical Engineering
All Nations University College
Koforidua, GhanaSkills
- Office administration
- Meeting support
- Event coordination
- Master calendar management
- Schedule management
- Medical record management
- Quality control
- Document preparation
- Time management
- Team collaboration
- Customer service
- Effective communicator
- Proofreading
- Patient care
Languages
English
Native
Native
Yoruba
Intermediate (B1)
B1
Twi
Elementary (A2)
A2
Timeline
Volunteer Coordinator
60 over 60
11.2024 - 12.2025
Project Assistant - Remote
Sikapa TV
08.2023 - 10.2024
Executive Administrative Assistant
Klinse Ventures Limited
03.2021 - Current
Bachelor of Science - General Nursing
Knutsford University College
Some College (No Degree) - Biomedical Engineering
All Nations University College