Stéphanie POILBOUT - MOORS
Administrative Assistant
Strassen
Profil professionnel
With more than 20 years of experience as an assistant across various sectors in France, Luxembourg, and Germany, I have built a solid background in organization, service orientation, and operational efficiency.
Throughout my career, I have embraced regular professional transitions due to my husband’s international assignments and family life, which has strengthened my adaptability and resilience.
My dynamism, initiative, and autonomy have enabled me to successfully take on diverse and multi-faceted roles where rigor and responsiveness are essential.
Working in multilingual environments and being mother of three has not only enriched my experience but has also strengthened key soft skills such as communication, problem-solving, and flexibility.
Vue d'ensemble
23
23
years of professional experience
2
2
years of post-secondary education
Expérience
FINANCIAL & ADMINISTRATIVE ASSISTANT
ANDRE LOSCH FONDATION
Luxembourg
12.2024 - 04.2026
- Assisting the Philanthropy team with daily tasks, administrative and logistical support.
- Assisting with the preparation of financial reports and presentations for business meetings.
- Performing basic accounting tasks, including invoicing and payment tracking.
- Event planning, catering, and logistics.
- Handling routine administrative tasks such as writing emails, managing schedules, and scheduling appointments.
- Managing inventory and tracking orders with suppliers.
- Organizing and tracking business travel, including hotel and transportation reservations.
OFFICE COORDINATOR
MICHAEL PAGE International
Luxembourg
06.2023 - 09.2024
- Manage day to day in office
- Supporting HR Team on onboarding & offboarding
- Making office supplies arrangements / Leasing car & Bikes management / IT Equipment Handling Health & Safety procedures
- Greeting visitors and providing general administrative support
- Contract management with suppliers (follow up invoicing)
- Organizing team event / Team building / Travel booking
- Organizing the closure of the office (termination of contracts, moving, IT equipment).
RECRUITMENT ASSISTANT
EDOUARD FRANKLIN
Hesperange
11.2022 - 05.2023
- Supporting our consultant in therecruitment of executives for our clients.
- Organizing interviews between candidates and consultants.
- Prospecting to contact eventual new clients.
FULLTIME HOUSEHOLD MANAGER
Myself
Seefeld
02.2022 - 10.2022
- Volunteer activities to support Elderly people
- Raising 3 children, learning German, and handling the logistics of the family house.
- Organize a moving from Germany to Luxembourg.
EXECUTIVE ASSISTANT TO THE VP PROCUREMENT
LILIUM
Weßling
11.2020 - 01.2022
- Direct assistant to the VP, handling the busy calendar
- Support the team on event organization, organize business travel, Organize suppliers visit on site (meeting rooms, lunches...)
- Update the department SharePoint site, welcoming new joiners, supporting the team for purchase orders and NDA follow up.
FULLTIME HOUSEHOLD MANAGER
Myself
Seefeld
12.2019 - 10.2020
- (after having followed my husband for his new job in Bavaria)
- Learning German and handling the house logistics for my 5 persons family.
FACILITIES / EXECUTIVE ASSISTANT
JLL SARL / AMAZON Account
Luxembourg
06.2018 - 11.2019
- Assistant of 55 people from the facilities team in Amazon Luxembourg. (subcontractor)
- Handle HR tasks: timekeeper of the team, onboarding/offboarding, Handling Health & Safety procedures, support the Office Service Coordinator and the Facilities Manager
- Handle inventories, organize team events, work on the building opening / refurbishment organizing building checks / follow up on Tickets to solve issues.
EXECUTIVE ASSISTANT
LUXAIR GROUP
Munsbach
07.2017 - 03.2018
- Assistant to the Vice President IT Services, assistant of 60 people
- Handle simple HR tasks: timekeeper of the team, vacations, onboarding / offboarding.
- Purchase all IT devices and services, to manage the VP planning
- Manage the coming invoices for IT business unit, to handle the inventory of the devices.
FRENCH TEACHER
ENGLISH WORLD INSTITUTE
LUXEMBOURG
07.2016 - 01.2017
- For adults in different companies (free-lance contract)
FULLTIME HOUSEHOLD MANAGER
Myself
Tawern
07.2012 - 06.2016
- Organize a moving from France to Luxembourg.
- Giving birth to a child
- Organize a moving from Luxembourg to Germany.
- Giving birth to another child
- Raising 3 children, learning German, and handling the logistics of the family house.
BUSINESS ASSISTANT
BARCLAYS BANK
Cannes / Antibes
07.2011 - 06.2012
- Welcome customers, to perform routine banking
EXECUTIVE ASSISTANT
GAN PREVOYANCE
Toulouse
11.2010 - 03.2011
- Assistant to the Regional Director
MANAGEMENT ASSISTANT
PANOSOL’, Groupe GDF SUEZ
Toulouse
03.2010 - 09.2010
- Assistantship of 20 salesmen, logistics management of the different fleets
CUSTOMER SUPPORT
CREDIT AGRICOLE NMP
Labastide St Pierre
03.2009 - 10.2009
- Welcome and advise customers to sell banking products, perform routine banking and manage ATM.
CUSTOMER SUPPORT / ACCOUNTING
MIDI AUTO 82
Montauban
10.2008 - 12.2008
- Process customer records from sale to delivery
- Car leadership Citroën
CUSTOMER SUPPORT/ QUALITY ASSISTANT
MIDI AUTO 28
Vernouillet
05.2006 - 10.2008
- Process customer records from sale to delivery
- Update the ISO 9001 procedures
- Car leadership Peugeot
LOGISTIC ASSISTANT
LABORATOIRES LEO PHARMA
Vernouillet
10.2006 - 05.2006
- Manage inventory / To launch production orders
CUSTOMER SUPPORT / ASSISTANT TO THE SALES MANAGER
LABORATOIRES SYNERLAB
Vernouillet
02.2005 - 10.2005
- Process customer records from sale to delivery
BACK-OFFICE ASSISTANT
CREDIT MUTUEL DU CENTRE
Chartres
06.2003 - 06.2004
- Order funds, to perform routine banking and to manage ATM.
Formation
First aids training - Security
Level Training
Luxembourg 11.2025 - 11.2025
Train the Trainer - EVA training
LUXEMBOURGBTS Assistant de Gestion PME PMI - Brevet de Technicien Supérieur
Lycée Rotrou
FRANCE 09.2001 - 06.2003
Compétences
Event organization
Calendar management
Sense of confidentiality
Organization of business trips
Organizational skills
Proficiency in Microsoft Office
Professional discretion
Versatility
Administrative management
Responsiveness / Ability to adapt
CRM Knowledge
Informations complémentaires
- Member of the organization "Association des parents d'élèves de l'école fondamentale de Strassen (Trésorière)"
- Reading
- Fitness
- Passionate about healthy food and cooking
Languages
French
Langue maternelle
English
Courant
German
Intermédiaire
Chronologie
First aids training - Security
Level Training
11.2025 - 11.2025
FINANCIAL & ADMINISTRATIVE ASSISTANT
ANDRE LOSCH FONDATION
12.2024 - 04.2026
OFFICE COORDINATOR
MICHAEL PAGE International
06.2023 - 09.2024
RECRUITMENT ASSISTANT
EDOUARD FRANKLIN
11.2022 - 05.2023
FULLTIME HOUSEHOLD MANAGER
Myself
02.2022 - 10.2022
EXECUTIVE ASSISTANT TO THE VP PROCUREMENT
LILIUM
11.2020 - 01.2022
FULLTIME HOUSEHOLD MANAGER
Myself
12.2019 - 10.2020
FACILITIES / EXECUTIVE ASSISTANT
JLL SARL / AMAZON Account
06.2018 - 11.2019
EXECUTIVE ASSISTANT
LUXAIR GROUP
07.2017 - 03.2018
FRENCH TEACHER
ENGLISH WORLD INSTITUTE
07.2016 - 01.2017
FULLTIME HOUSEHOLD MANAGER
Myself
07.2012 - 06.2016
BUSINESS ASSISTANT
BARCLAYS BANK
07.2011 - 06.2012
EXECUTIVE ASSISTANT
GAN PREVOYANCE
11.2010 - 03.2011
MANAGEMENT ASSISTANT
PANOSOL’, Groupe GDF SUEZ
03.2010 - 09.2010
CUSTOMER SUPPORT
CREDIT AGRICOLE NMP
03.2009 - 10.2009
CUSTOMER SUPPORT / ACCOUNTING
MIDI AUTO 82
10.2008 - 12.2008
LOGISTIC ASSISTANT
LABORATOIRES LEO PHARMA
10.2006 - 05.2006
CUSTOMER SUPPORT/ QUALITY ASSISTANT
MIDI AUTO 28
05.2006 - 10.2008
CUSTOMER SUPPORT / ASSISTANT TO THE SALES MANAGER
LABORATOIRES SYNERLAB
02.2005 - 10.2005
BACK-OFFICE ASSISTANT
CREDIT MUTUEL DU CENTRE
06.2003 - 06.2004
BTS Assistant de Gestion PME PMI - Brevet de Technicien Supérieur
Lycée Rotrou
09.2001 - 06.2003