Siham GHALEM-TANI
MERIGNAC
Summary
Highly organized Administrative Executive with strong background in office management, staff training and development, document control, and process improvement. Known for improving administrative workflows, implementing cost-saving strategies, and maintaining high levels of accuracy in all operations. Possess excellent communication skills, leadership qualities, and ability to manage multiple tasks simultaneously while ensuring quality outcomes. Previous work demonstrates significant impact on efficiency and productivity within fast-paced business environments.
Overview
16
16
years of professional experience
Work History
Finance Officer
A4MT
PARIS
01.2021 - Current
- Conducted financial analysis to identify potential areas of improvement and cost savings.
- Performed budgeting, forecasting, and variance analysis on a monthly basis.
- Prepared quarterly reports on the company's financial performance against budgets and forecasts.
- Reviewed contracts to ensure compliance with applicable laws and regulations.
- Analyzed cash flow projections to assess liquidity needs and develop funding plans accordingly.
- Assisted with the preparation of audited financial statements in accordance with Generally Accepted Accounting Principles.
- Ensured that all taxes due were paid accurately and promptly according to government regulations.
- Developed annual operating budgets for various departments within the organization.
- Identified discrepancies between actual results versus projected results; investigated causes of variances; developed corrective action plans as needed.
- Reconciled bank accounts on a regular basis to ensure accuracy of records.
- Coordinated audits with both internal and external auditors to ensure accuracy of financial statements.
- Implemented new accounting systems or software programs as needed.
- Used Excel to analyze and integrate data for high volume database.
- Conducted audit procedures and documented results to evaluate internal control effectiveness.
- Checked payroll, vendor payments and other accounting disbursements for accuracy and compliance.
- Completed month-end and year-end closings, kept records audit-ready and monitored timely recording of accounting transactions.
- Created and updated financial reports on frequent basis to present information to leadership teams.
- Coordinated preparation of external audit materials and external financial reporting.
- Developed invoicing systems and internal controls to boost billing efficiencies.
Executive Administrative Assistant
IFPEB
PARIS
12.2008 - 01.2021
- Reviewed and processed expense reports and invoices for accuracy and completeness.
- Organized and maintained executive calendars, scheduled meetings, conferences, travel arrangements, and appointments.
- Provided secretarial support to the executive staff including composing correspondence, memos, presentations, reports and other documents as requested.
- Developed filing systems to maintain confidential records of personnel information and business activities in accordance with company policies.
- Prepared agendas for meetings; took minutes during meetings; distributed meeting notes to appropriate personnel.
- Greeted visitors upon their arrival; directed them to the appropriate destination or person; provided general information about the organization when necessary.
- Assisted with special projects such as researching topics or creating presentations for management review.
- Maintained up-to-date contact lists of vendors and suppliers while coordinating orders as required by executives.
- Answered incoming telephone calls from internal and external customers promptly and professionally; transferred calls appropriately; responded to inquiries in a timely manner.
- Managed incoming mail by sorting out items that needed immediate attention or forwarding it on to the appropriate department or individual for action or response.
- Established procedures for maintaining files of all office correspondence, memorandums, agreements, contracts., ensuring easy access when needed.
- Prepared monthly financial statements according to established deadlines.
- Developed online databases for tracking customer contacts and sales leads.
- Managed director's calendar and prepared meeting agenda and materials.
- Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel.
- Made travel arrangements for employee trips and conferences.
- Created newsletters to share company updates and events.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Managed and tracked expenses to meet company budget requirements.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Obtained signatures for financial documents and internal and external invoices.
- Conducted research and collected and analyzed data to prepare reports and documents.
- Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
- Facilitated communications by forwarding emails, transferring calls and filing documents.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Coordinated multiple schedules using online calendaring system.
- Took detailed notes in meetings and disseminated information afterward.
- Prepared invoices and drafted memos for executives.
- Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
Education
High School Diploma -
Université Michel De Montaigne Bordeaux 3
Bordeaux06-1999
Skills
- Financial Administration
- General ledger accounting
- Financial Planning
- Account Reconciliation
- Internal Controls
- Expense Tracking
- Bank Reconciliation
- Financial Forecasting
Affiliations
- Running in competition
- Travels (Europe, Central America, Caribbean Island)
Timeline
Finance Officer
A4MT
01.2021 - Current
Executive Administrative Assistant
IFPEB
12.2008 - 01.2021
High School Diploma -
Université Michel De Montaigne Bordeaux 3
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