Polina Ivanova
Luxembourg
Summary
A proactive and well-organised professional with experience in providing support to executives, coordinating operations, and managing office systems both internationally and domestically. Demonstrated skills in diary management, event preparation, and stakeholder and external organisation communication at senior levels. Praised for attention to detail, flexibility, and a collaborative approach to advancing operational standards.
Overview
7
7
years of professional experience
Work History
Sales Representative
EGN Group
Brussels
03.2023 - 01.2025
- Promoted after seven months to coordinate senior executive peer-group engagements in risk, communications, marketing, and other corporate functions.
- Supported senior leadership and managed executive client groups across Europe.
- Coordinated meetings, travel arrangements, and event participation for C-level executives.
- Oversaw documentation and CRM accuracy (Salesforce) to maintain operational continuity.
- Trained and supported team members in administrative tools, reporting, and scheduling.
- Prepared presentations and materials, ensuring professional communication with stakeholders.
Sales Assistant
EGN Group
Brussels
09.2022 - 03.2023
- Managed scheduling and outreach for over 3,500 senior executives, ensuring accurate diary coordination.
- Supported onboarding of new team members, handling documentation and training.
- Maintained CRM database, ensuring high standards of organisation and accuracy.
- Communicated with senior executives across industries, addressing inquiries professionally.
Assistant Manager
Prolce
Saint-Petersburg
03.2018 - 08.2018
- Handled administrative and operational support, including order processing, invoicing, and contracts.
- Coordinated promotional events, managing logistics and liaising with suppliers.
- Organised regional deliveries, ensuring smooth communication between teams and service providers.
- Collaborated with influencers and partners to support business development.
Education
Bachelor of Science - Business Administration And Management
KU Leuven
Brussels, Belgium08-2022
Exchange Programme -
Prague University of Economics And Business
Prague, Czech Republic02-2022
Skills
- Office & diary management
- Document handling & filing
- Expense & invoice processing
- Travel & event coordination
- Stakeholder & vendor communication
- Attention to detail & prioritisation
- Microsoft Office Suite
Languages
Russian
First Language
English
Proficient (C2)
C2
French
Elementary (A2)
A2
Documents
EU French Passport
Timeline
Sales Representative
EGN Group
03.2023 - 01.2025
Sales Assistant
EGN Group
09.2022 - 03.2023
Assistant Manager
Prolce
03.2018 - 08.2018
Bachelor of Science - Business Administration And Management
KU Leuven
Exchange Programme -
Prague University of Economics And Business
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