PHILIPPE CALANDRA
Beaulieu
Summary
Executive Assistant (French, English, and Portuguese)
with over 8 years of experience in international and diplomatic environments.
Proven experience providing direct support to Senior Management
and Executives, in France and internationally. Expertise in
calendar management, mission organization, team coordination, and multilingual communication. My interpersonal skills and adaptability allow me to actively contribute to the smooth functioning of the organizations I am a part of.
Overview
10
10
years of professional experience
6
6
years of post-secondary education
Work history
Executive Assistant to the CEO
Cirad
Montpellier
2023.04 - 2025.04
- Processing of the CEO's incoming mail and e-mail account
- Drafting internal and external correspondences
- Calendar management
- Coordination of the Executive Board mettings (agenda, minutes, logistics, etc.)
- Organizing national and international business trips
- Preparing and managing the CEO's budget
Administrative Assistant / Office Manager
Eliis
Clapiers
2022.05 - 2022.09
- Office and employee support
- ERP support
- Meeting and event planning
- Sales administration, quotes, and supplier invoicing
- Administrative and accounting support
Trilingual Team Assistant
Pharmya EURL
Montpellier
2020.01 - 2022.03
- English-French translation
- Preparation of internal documents (procedures, working instructions, etc.)
- Organisation of operational meetings (agenda, minutes, etc)
- Bibliographic monitoring
- Pharmacovigilance case handling
- Incoming calls and mail handling
- Management of office supplies
- Organisation of international and national business trips
- General administrative tasks
Ambassador’s Secretary
Embassy of India
Brasília
2018.01 - 2019.06
- Managing agenda, emails, and official correspondence
- Organizing national and international travel
- Interpreter during meetings and events (English/Portuguese)
- Managing a team of 6 staff members
Executive Assistant
Embassy of India
Brasília
2016.08 - 2017.12
- English-Portuguese translations
- Drafting official correspondence
- Event planning
- Office management and mangement of the diplomatic residences
- Administrative and accounting support
Administrative Assistant
Embassy of Australia
Brasília
2014.12 - 2016.05
- Processing of visa applications
- Administrative support to the Department of Immigration and Border Protection
Education
Bachelor’s Degree - Business Management and Administration
University of Brasília
2014.01 - 2017.01
Secondary School -
CEAN
Brasilia, Brazil 2011.01 - 2013.12
Skills
- Administrative management
- Translation (English/French/Portuguese)
- Customer relations
- Planning and organizing meetings & events
- Writing of internal and external documents
- Planninng and organizing business trips
- Managent of office supplies
- Adaptability and organizational skills
- Excellent interpersonal skills
- Proactive and autonomous
- Team player
- Attention to detail
Languages
French
Native
English
Fluent
Portuguese
Native
Timeline
Executive Assistant to the CEO
Cirad
2023.04 - 2025.04
Administrative Assistant / Office Manager
Eliis
2022.05 - 2022.09
Trilingual Team Assistant
Pharmya EURL
2020.01 - 2022.03
Ambassador’s Secretary
Embassy of India
2018.01 - 2019.06
Executive Assistant
Embassy of India
2016.08 - 2017.12
Administrative Assistant
Embassy of Australia
2014.12 - 2016.05
Bachelor’s Degree - Business Management and Administration
University of Brasília
2014.01 - 2017.01
Secondary School -
CEAN
2011.01 - 2013.12