Paula Da Costa
Beausoleil
Summary
Executive Assistant with over 20 years of experience supporting senior executives, international institutions and legal departments.
Recognized for discretion, precision and strong organizational capabilities.
Expert in complex calendar management, international travel coordination, board meeting preparation, contract follow-up and ERP systems (SAP, Oracle, Ariba, Concur).
Overview
20
20
years of professional experience
Work History
Co-Founder & Executive Support
Costa&Costa; SAS
Beausoleil
01.2024 - Current
- Company creation and full administrative, tax and legal setup
- Operational structuring, accounting and regulatory compliance follow-up
- Strategic and commercial support, client relationship management
Executive Assistant
Faurecia Forvia
Paris
01.2022 - 01.2023
- Facilitated executive operations for Senior Vice President in automotive segment.
- Oversaw a dynamic and intricate executive schedule, ensuring strategic prioritization of tasks.
- Managed international travel logistics and organized executive-level meetings.
- Managed procurement processes utilizing Ariba system to streamline purchasing operations.
- Facilitated communication as primary liaison between department and international engineering teams in India, South Korea, Japan, and China.
- Facilitated cross-border collaboration within a global industrial framework.
French Media Analyst
Wipro
Remote
01.2021 - 01.2022
- Data collection, analysis and interpretation
- Database management and reporting
- Recommendations for process improvement
Executive Assistant to Financial Directorate
Council of Europe Development Bank
Paris
01.2019 - 01.2020
- Oversaw complex diary management for senior leadership, ensuring optimal scheduling and time allocation.
- Interface between executive offices and departments
- Roadshow organization and global travel coordination
- Visa management and onboarding support
Executive Assistant, Legal & Procurement Dept.
European Space Agency
Paris
01.2013 - 01.2015
- High-level executive support and complex calendar management
- Contract registration under SAP
- Board meetings and General Assembly preparation
- Process improvement and coordination across departments
Legal Executive Assistant
Médecins du Monde
Paris
01.2012 - 01.2012
- Legal documentation preparation and regulatory reporting
- General Assembly organization and governance support
Executive Assistant to Projects
Air Liquide
Champigny-sur-Marne
01.2010 - 01.2010
- Coordinated travel arrangements and visa applications for international assignments. Supported team members in navigating travel logistics and compliance requirements. Assisted in organizing travel itineraries to ensure smooth transitions.
- Assisted global supervision teams across Middle East, Russia, Ukraine, and Brazil with project coordination and communication. Supported team members in achieving project milestones and objectives. Provided logistical support to enhance team efficiency and collaboration.
- Managed internal project invoicing and cost allocation processes within installation and start-up department.
Executive Assistant
Lanvin
Paris
01.2009 - 01.2009
- Facilitated executive operations for CFO at Lanvin, ensuring seamless communication and workflow.
- Facilitated communication between CEO's office and stakeholders during fashion weeks.
- Orchestrated cross-departmental communication to enhance operational alignment.
- Facilitated showroom coordination and execution of high-profile fashion events.
- Developed and designed executive-level presentations utilizing PowerPoint software.
- Executed Italian-to-French translations of financial and operational documents.
- Facilitated professional correspondence and communication in English.
Finance Assistant
Ecole Active Bilingue Jeannine Manuel
Paris
01.2008 - 01.2009
- Supported administrative and financial operations under the direction of the Finance Director.
- Ensured seamless information transmission across departmental channels.
- Facilitated communication between administrative and finance departments, institution director, and admissions office.
- Spearheaded cross-departmental coordination to enhance operational alignment.
Legal Department Assistant
Ligue de Football Professionnelle
Paris
01.2006 - 01.2008
- Facilitated legal operations within Ligue de Football Professionnel's legal department.
- Directed administrative oversight of over 2000 professional contracts in Ligue 1 and Ligue 2.
- Facilitated organization of legal and disciplinary commission meetings, ensuring adherence to appeals procedures.
- Partnered with Head of Legal Affairs and Regulatory Affairs Manager to ensure compliance with industry regulations.
Education
M.D. - Advisory & Translation (LEA Equivalent in France)
Instituto Politécnico do Porto
Porto01.2023
Skills
- Executive Support
- Confidentiality
- Multicultural Coordination
- Event Organization
- SAP
- Oracle
- Ariba
- Concur
- Microsoft Office
- Teams
- SharePoint
- Office management
- Administrative support
- Strong problem solver
- Office administration
Languages
French: Native
Portuguese: Native
English: Upper-Intermediate (B2)
Spanish: Intermediate (B1)
Italian
Elementary (A2)
Timeline
Co-Founder & Executive Support
Costa&Costa; SAS
01.2024 - Current
Executive Assistant
Faurecia Forvia
01.2022 - 01.2023
French Media Analyst
Wipro
01.2021 - 01.2022
Executive Assistant to Financial Directorate
Council of Europe Development Bank
01.2019 - 01.2020
Executive Assistant, Legal & Procurement Dept.
European Space Agency
01.2013 - 01.2015
Legal Executive Assistant
Médecins du Monde
01.2012 - 01.2012
Executive Assistant to Projects
Air Liquide
01.2010 - 01.2010
Executive Assistant
Lanvin
01.2009 - 01.2009
Finance Assistant
Ecole Active Bilingue Jeannine Manuel
01.2008 - 01.2009
Legal Department Assistant
Ligue de Football Professionnelle
01.2006 - 01.2008
M.D. - Advisory & Translation (LEA Equivalent in France)
Instituto Politécnico do Porto