IRYNA STUPAKIVSKA
Lille
Summary
Experienced customs manager seeking a challenging role to utilize my skills in overseeing import/export operations, ensuring compliance with customs regulations, and optimizing supply chain efficiency.
Overview
17
17
years of professional experience
Work History
Customs Zone Manager/ Customs Adviser
DECATHLON FRANCE
05.2022 - Current
- Regulatory Compliance and Strategic Analysis: Ensured Decathlon's compliance with customs regulations and international trade agreements through meticulous analysis of tax laws and FTAs, informing strategic decision-making processes
- Identified and applied advantages offered by FTAs to enhance the efficiency of commercial operations
- Customs Classification, Optimization, and Advisory Services
- Managed customs classification and duties optimization efforts for the EU zone, ensuring compliance and mitigating risks
- Provided advisory services to other countries regarding secure import classifications, fostering collaboration and knowledge sharing
- Governance, Project Management, and Data Analysis: Directed the Customs GAP project, implementing governance measures to control discrepancies between referenced and paid duties
- Conducted monthly analyses of customs Gap for the EU zone, identifying key impact areas and driving corrective actions
- Supported the IT team in data analysis and the development of new tools, such as dashboards and AnoCif files
- Cross-Functional Collaboration and Continuous Improvement: Collaborated with global teams to ensure alignment across VAT, Tax/Finance, and Transportation/Logistics, fostering a culture of compliance and continuous improvement
- Expert Support, Guidance, and Training: Provided expert support in customs regulations to suppliers, offering guidance on export procedures and ensuring adherence to origin rules
- Offered support and guidance to local EU teams during import customs operations, facilitating seamless and efficient transactions
- Conducted training sessions for local customs operation teams, product engineers, and customs zone managers across various countries, focusing on HS classification, foreign trade regulations, regulatory frameworks, associated risks, and customs clearance procedures to enhance compliance and proficiency
- Ensured thorough understanding and implementation of company controls, policies, procedures, processes, and applications among team members.
Certification & Import Manager
DECATHLON UKRAINE LLC
10.2018 - 04.2022
- Effectively managed customs clearance processes to ensure the availability of products for Ukrainian customers and compliance with Ukrainian legislation
- Certification and Homologation Management: Oversee the certification and homologation process, obtaining all necessary conformity documents required for customs clearance and commercial purposes
- Manage collaboration with conformity relays in France and ensure compliance with Ukrainian legislation
- Oversaw the performance of certification brokers, ensuring the quality and compliance of their services
- Sticker and Label Compliance: Establish and manage processes for the proper stickering and labeling of goods, collaborating closely with EU warehouses to ensure adherence to Ukrainian labeling regulations
- Customs Clearance Oversight: Organize and supervise the customs clearance of imported goods, including export clearance in Poland and import clearance in Ukraine
- Monitored customs clearance lead times and managed all associated customs payments
- Operate within the Decathlon Customs Anticipation Tool (CAT) to ensure accurate completion of all required customs information
- Manage and control services provided by customs brokers to ensure efficient and compliant customs clearance processes.
Supply Chain Manager (foreign Trade Operations)
PLATAN SYSTEM TRADE UKRAINE LLC
01.2017 - 10.2018
- Implement strategies to optimise supply chain efficiency
- Stakeholder Coordination -collaborate with logistics, transport, customs, and regulatory authorities
- Identify and cultivate relationships with new foreign suppliers and manufacturers
- Negotiate contracts and sales conditions with partners
- Foster long-term relationships with subcontractors and suppliers
- Order Management -ensure timely order fulfilment and maintain shipment status database
- Financial Oversight: coordinate financial activities, payments, and accounts balance
- Manage customs permits and analyse optimal delivery terms for cost minimization
- Conduct financial analysis to optimise payment processes and accounts balance management.
Foreign Trade Operations Manager
BENE KIEV LLC (BENE AG)
01.2013 - 01.2017
- Oversee the entire importation process from factory order placement to final delivery, including financial oversight
- Foreign trade and sales support: Foreign partner acquisition and contract negotiation with international furniture suppliers
- Prepare commercial proposals for local clients and manage purchase order placements
- Monitor order fulfilment and delivery timelines, maintaining an up-to-date shipment status database
- Manage claims, warranty services, and maintenance for imported goods
- Logistics Management: Coordinate logistics operations with Headoffice and other European partners, including transportation companies and customs brokers
- Organise deliveries, maintain delivery schedules, and prepare documents for customs clearance
- Provide delivery information to accounting for financial processing
- Financial Oversight: Collaborate with accounting teams and manage interactions with governmental institutions such as Customs Service, Tax Administration, and Social Insurance Fund
- Handle contractual processes with suppliers and clients including preparation, editing, and translation of documents related to goods delivery such as transfer acceptance acts, consignment notes, and powers of attorney
- Conduct budget estimations, calculate sales commissions, manage payments, and uphold the ‘4eyes system’ for transaction verification
- Issue client invoices, maintain invoice registers, and manage organisational orders for personnel and business trips
- Oversee audit reviews, manage receivables, and maintain financial relations with partners like Raiffeisen Bank and Kyivstar, ensuring account balance control
- Reporting and Compliance: Generate comprehensive reports on orders placed, contracts in the pipeline, and project statuses
- Compile reports for vacations, personnel, and weekly financial summaries
- Respond to inquiries from Bene AG’s financial or controlling departments, as well as external auditors and accountants.
Customs brokerage department/customer service
DHL Logistics (Ukraine) LLC (DHL Global Forwarding)
01.2011 - 01.2013
- Customs Clearance and Consultation: Oversee customs clearance, deliver timely and accurate customs declarations, and provide expert advice to clients on customs procedures
- Regulatory Compliance and Expertise: Maintain up-to-date knowledge of customs regulations, ensure all operations comply with legal standards, and manage inventories of detained shipments
- Client and Customs Liaison: Facilitate communication between customers and customs officials, assist with restricted shipments, and swiftly address and resolve client queries regarding customs processes.
Customs broker
Danzas Kiev Ltd. LLC (DHL Global Forwarding)
01.2007 - 01.2011
- Customs Declarations: Prepare accurate import and export customs declarations to facilitate the smooth and lawful transfer of goods across international borders
- Classification and Compliance: Diligently classify dutiable import/export shipments by accurately applying tariffs and calculating duties
- This ensures strict adherence to all pertinent government regulations and minimizes potential legal and financial exposures
- Document Verification: Thoroughly examine and verify invoices, bills of lading, and shipping documents to confirm compliance with international customs regulations, ensuring all entries are correct and lawful.
Education
Masters Degree With Honors -
National University of Food Technology (Kiev)
Ukraine06-2007
Skills
- Expertise in customs regulations and legislation
- Supply Chain Optimization
- Cost Control
- Strong negotiation skills
- Strategic sourcing and vendor management
- Excellent analytical and problem-solving skills
- Risk management
- Strong communication and interpersonal skills
- Detail-oriented with a focus on accuracy and compliance
Personal Information
- Date of Birth: 16/07/85
- Gender: female
- Nationality: Ukrainian
- Driving License: True
- Marital Status: single
Languages
- Ukrainian (native)
- Russian (fluent)
- English (C1)
- French (A2)
Hobbies and Interests
- Music
- Travelling
- Reading
- Skiing
- Climbing
- Pilates
Languages
Ukrainian
First Language
English
Advanced (C1)
C1
French
Elementary (A2)
A2
Russian
Proficient (C2)
C2
Additional skills
- Microsoft Office
- MD Office
- Pcon (offer tool)
- SAP
- Conex
- Databases
Timeline
Customs Zone Manager/ Customs Adviser
DECATHLON FRANCE
05.2022 - Current
Certification & Import Manager
DECATHLON UKRAINE LLC
10.2018 - 04.2022
Supply Chain Manager (foreign Trade Operations)
PLATAN SYSTEM TRADE UKRAINE LLC
01.2017 - 10.2018
Foreign Trade Operations Manager
BENE KIEV LLC (BENE AG)
01.2013 - 01.2017
Customs brokerage department/customer service
DHL Logistics (Ukraine) LLC (DHL Global Forwarding)
01.2011 - 01.2013
Customs broker
Danzas Kiev Ltd. LLC (DHL Global Forwarding)
01.2007 - 01.2011
Masters Degree With Honors -
National University of Food Technology (Kiev)
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