Katerina Kozlova
Moscow,Russian Federation
Summary
Executive Assistant with 23+ years of experience directly supporting CEOs and C-level executives in multinational FMCG, legal, and audit sectors. Expertise in multi-time-zone calendar management, high-level travel coordination, strategic project leadership, and operational optimization. Proven ability to deliver complex, high-profile initiatives on time and within budget, increase executive productivity, and ensure flawless execution of events at the highest level.
Overview
23
23
years of professional experience
Work history
Executive Assistant to CEO
NIZHPHARM GROUP
Moscow
02.2024 - 05.2025
- Directed CEO's participation in SPIEF 2024: registration, contractor negotiations, travel and logistics coordination, and preparation of executive briefing materials.
- Managed CEO's multi-time-zone calendar, ensuring maximum availability for strategic priorities.
- Organized 7 CEO-led off-site meetings with full logistical and agenda control.
- Oversaw passport and visa processes for CEO's international travel with 100% on-time issuance.
Business Assistant to GM & CFO
JSC MULTON
Moscow
08.2018 - 08.2023
- Maintained seamless executive operations during COVID-19 remote work transition by implementing daily catch-up meetings with GM and CFO for one year, ensuring alignment and rapid decision-making.
- Managed complex calendars for GM and CFO, adapting to remote workflows and shifting priorities.
- Contributed to 20% revenue growth and increased engagement from 60% to 90% by streamlining administrative processes.
- Supported the merger of 2 legal entities with zero operational downtime.
- Developed “Golden Rules of Successful Meetings,” reducing follow-up time by 62.5% and improving meeting quality by 80%.
- Negotiated lease agreements with 25% savings and favourable terms.
- Managed a property sale project from initiation to completion.
Chief of Staff to the Chairman
Egorov Puginsky Afanasiev and Partners
Moscow
04.2017 - 08.2018
- Led search and selection of new office premises: evaluated 50 locations, shortlisted 3 for Chairman's inspection, and secured the final choice on optimal terms.
- Managed recruitment and onboarding of 3 executives, all successfully passing probation and integrating into the leadership team.
- Provided strategic and administrative support to the Chairman's business and personal agenda.
- Recruited and trained assistants, reducing onboarding time by 50%.
Executive Assistant to BU President / VIP Events Coordinator / Head of Secretariat
The Coca-Cola Company
Moscow
01.2010 - 11.2016
- Coordinated logistics for high-profile visits, including executives and VIPs such as Howard G. Buffett.
- Managed VIP Hospitality for Sochi 2014 Olympics, achieving 25% cost savings while maintaining premium service.
- Improved executive meeting attendance by 90% through proactive scheduling.
- Reduced office rental costs by 30% via lease renegotiations.
- Led and mentored a 20+ member administrative team.
- Ensured 100% compliance in internal audits.
Head of Reporting Group / Head of Secretariat / Executive Assistant
KPMG Limited
Moscow
04.2002 - 01.2010
- Managed calendars for 10 Partners, improving scheduling efficiency.
- Led a reporting team, increasing turnaround speed by 25%.
- Supervised 25 audit secretaries, streamlining workflows.
- Directed relocation for 350 staff in 6 months with a 2-day transition and zero downtime.
Education
Diploma - Philology
Lomonosov Moscow State University
Skills
- Diary management
- Travel arrangements
- Professional networking
- Event coordination
- Proactivity
ADDITIONAL INFORMATION
Languages: English (Advanced), Russian (Native)
Accomplishments
- SPIEF 2024 — Directed CEO's participation in the St. Petersburg International Economic Forum 2024: managed full project cycle from planning to on-site execution, including multi-stage logistics, 15+ high-level partner meetings, and coordination with 10+ vendors.
- Sochi 2014 Olympic & Paralympic Winter Games — Managed VIP Hospitality Program for 30+ high-profile guests, achieving 25% cost savings while maintaining premium service standards; awarded Commemorative Medal by the President of the Russian Federation.
- Howard G. Buffett Visit — Provided full administrative and logistical coordination for the visit, including protocol, security arrangements, and confidential meeting support.
- Executive Off-Site Events — Planned and executed 7 CEO-led off-site events combining structured business programs with engaging educational and cultural activities, delivered on time and within strict budget parameters.
Awards
Commemorative Medal from the President of the Russian Federation — Sochi 2014 Olympics & Paralympics., Certificate of Appreciation from Roscongress — SPIEF 2024., “Best TED Speaker” & “Best Speaker” — The Moscow Times and RBC Conferences.
ADDITIONAL INFORMATION
- Active Member of Executive Assistants' Associations; moderated over 50 professional events
- Happy mother of two children — son (18) and daughter (14)
Timeline
Executive Assistant to CEO
NIZHPHARM GROUP
02.2024 - 05.2025
Business Assistant to GM & CFO
JSC MULTON
08.2018 - 08.2023
Chief of Staff to the Chairman
Egorov Puginsky Afanasiev and Partners
04.2017 - 08.2018
Executive Assistant to BU President / VIP Events Coordinator / Head of Secretariat
The Coca-Cola Company
01.2010 - 11.2016
Head of Reporting Group / Head of Secretariat / Executive Assistant
KPMG Limited
04.2002 - 01.2010
Diploma - Philology
Lomonosov Moscow State University
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