Francesca Fitzgibbon
PARIS 06
Summary
Driven and resourceful Executive Assistant with 15 + years of experience supporting high-achieving executives' professional and personal needs. Well-organised and precise with excellent multitasking skills and sound judgement.
Overview
15
15
years of professional experience
Work history
Bilingual Executive Assistant, Executive Assistant
Raine SAS
01.2022 - Current
- Supports business English communication with offices in the United Kingdom and the United States
- Set up entire office in terms of IT, furniture, general contractors, credit cards
- Organise complex agendas
- Keeping flexible hours when the team is travelling abroad adapting my general schedule around them
- Expense reports
- General billing and translation between French and US account departments
- Facility management coordinator
- Main point of contact between US and French IT department
- Sourcing new French suppliers to facilitate day to day life at the Paris office
- Organise office events
- Budget management
Executive Assistant / Office Manager
Waterland Private Equity
Paris
01.2020 - 01.2022
- Sourced and set up an entire office as French branch needed to be opened during second lockdown in France
- Updated client records with strict attention to confidentiality, maintaining full GDPR compliance.
- Accurately executed secretarial tasks, maintaining smooth administrative operations.
- Managed staff travel arrangements to identify best available options.
- Directly managed all aspects of administrative office services such as records and budget preparations
- Exercised confidentiality, tact and diplomacy while generating solutions to reduced budgets in order to keep partners and staff in quality hotels
- Set up private events with personal chefs during lockdowns in order for the company to be able to continue to work
- Managed files, records, calendars, office supplies and equipment
- Supported business English communication with offices in the Netherlands and Belgium
- Maintained file update
- Oversaw projects handling aspects of coordination and completion, also fielding information requests, tracking and planning logistical detail.
Executive Assistant
Europcar Mobility Group
Paris
01.2019 - 01.2020
- Daily organization of complex and high-level agendas
- Understand and process records and information with a high level of confidentiality
- Ensured and facilitated high level internal and external communication
- Made travel arrangements and booked accommodation for executives.
- Took minutes of meetings in French and / or English in perfect autonomy
- Managed personal administration of the Board member
- Drafted and/or collected and edited various documents including bimonthly reports to the Board of Directors, briefing materials and presentations for high level meetings, correspondence, policies, and forms for CEO's review
- Board member would confide in me private information regarding staff hiring to be dealt with extremely discreetly
- Organisation of general resources
- Produced social media content for board member, then the entire company during lockdown
- Had to maintain completely flexible hours according to Board member's country of travel
Executive Assistant
Ophiliam Management / Funecap
Paris
01.2011 - 06.2019
- Co-founders of Private Equity Fund Ophiliam Management
- Interface between the two group presidents and the management team
- Daily organization of complex and high-level agendas
- Understood and processed records and information of a high level of confidentiality
- Ensured and facilitated internal and external communication
- Organised and coordinated manager conferences involving up to 15 attendees.
- Assigned work to appropriate members of staff on behalf of CEO.
- Collaborated with admin teams, human resources and finance department on special projects.
- Drafted and/or collected and edited various documents including bimonthly reports to the Board of
- Directors, briefing materials and presentations forhigh level meetings, correspondence, policies,and forms for Presidents' review
- Professional Experience
- Booked travel arrangements for the two presidents and the General Management team
- Prepared Executive Committee meetings
- Managed personal administration of Presidents (30 %)
- Tracked bill payments
- Negotiation of suppliers' framework contracts
- Managed of a team of reception staff and administrative assistants (leave, replacements, training)
- Team leave tracking
- Follow-up and organization of medical checkups for board of directors
- Interface between the CFO and accounts department (variable payroll elements, billing follow-up)
- Created and updated the company's website
- Created co-founders Wikipedia pages
- Organized trade shows, seminars, team building evenings
- Text translation (English-French)
- Managed singlehandedly three office site moves
Bilingual Executive Assistant
Wilmotte et Associés - CDI
01.2008 - 01.2011
- Managed the President's calendar
- Managed calendars of the General Management team
- Travel arrangements for the President and staff (visa application, etc.)
- Understood and processed records and information with a high level of confidentiality
- Ensure and facilitate internal and external communication including at high level and internationally
- Multiple text translations for calls for tenders
- Organization of the annual Christmas evening of the team
- Expense report tracking
- Tracking bill payments
Ceejays, Légendes Bar restaurant
01.2004 - 01.2008
- Co-owner of the business), Bar owner/ Restaurant "Ceejays" (1 year) and Associate Bar / Restaurant Legendes (2 years)
- Administrative management and accounting
Education
Bachelor of Arts - Languages
APU Cambridge
Cambridge /2004 -
DEUG Langues étrangères appliquées - Spanish, German, Russian, Law and Economics
Université de Poitiers
France 04.2001 -
Baccalauréat -
Lycée Emile Roux
Confolens, Charente2001
Skills
- Technical skills:
- Advanced Microsoft office Skills, Slack, Concur, Google suite
Languages
English
Native
French
Native
German
Intermediate
Spanish
Upper intermediate
Timeline
Bilingual Executive Assistant, Executive Assistant
Raine SAS
01.2022 - Current
Executive Assistant / Office Manager
Waterland Private Equity
01.2020 - 01.2022
Executive Assistant
Europcar Mobility Group
01.2019 - 01.2020
Executive Assistant
Ophiliam Management / Funecap
01.2011 - 06.2019
Bilingual Executive Assistant
Wilmotte et Associés - CDI
01.2008 - 01.2011
Ceejays, Légendes Bar restaurant
01.2004 - 01.2008
DEUG Langues étrangères appliquées - Spanish, German, Russian, Law and Economics
Université de Poitiers
04.2001 -
Bachelor of Arts - Languages
APU Cambridge
/2004 -
Baccalauréat -
Lycée Emile Roux
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