Emilie Guilley

• Responsible for HR requirements in France (drafting work contracts, EGAPRO, Professional interviews set up on Workday, mandatory training plan)
• In charge of setting up and then running the Profit Sharing process (PEE) for the 3rd year.
• Updating the Alan insurance website.
• Managing the lunch vouchers through Swile.
• Managing the dutch sick leave process (liaising with employees on leave and their manager) on a weekly basis.
• Helping EMEA managers, and employees by offering relevant guidance on all people-related matters, such as performance management and absences, providing advice and support.
• Liaising with global Payroll by reporting changes on Workday and offering guidance on French payroll.

Finance :

• Invoicing customers.
• Creating POs, approving invoices on SAP.
• Managing the follow up on the URSSAF audit with our legal advisor.
• DGFIP : liaising with Treasury on tax related questions.

Cross-functional role working at the intersection of Accounting, People, and Finance :

• In charge of integrating changes in Administration and Finance following the purchase of Snips by Sonos (closing bank account, setting up new processes, transitioning existing direct debit payments to an invoice and pay model...)
• Responsible for the URSSAF tax audit : liaising with the administration and outside counsel.
• Manage the daily operations of the company in France and ensure their efficiency (Swile, Alan, Payfit, occupational doctor updates, helping employees)
• Tracking employee changes through Workday; ensuring the Payroll team has necessary information to process monthly payroll in France.

• Accounting in coordination with the accounting team (in charge of payroll for 70 employees with Payfit, tracking and indexing invoices from service providers on Zeendoc, liaising with accountants)
• Process employee expense reports on Jenji
• Manage day-to-day office operations (Alan, occupational doctor)
• Order and restock snacks/food/beverages, organize team lunches, and order office equipment
• Keep the Snips HQ in great shape (contact workers, compare quotes, follow up on repairs...)
• Support in the hiring process
• In charge of organising events (catering, venue, logistics...)
• Executive assistance: calendaring meeting and business trips
• Support team members with special projects

• Managing CEO’s and COO’s calendars
• Arrange travel, meetings and appointments
• Assisting with administrative and general office tasks (drawing up of quotes with Salesforce, creating PowerPoint, mails, typing, filing…)
• Helping with the RFP response
• Organising internal and external events (invites, logistic support, follow-up)
• Maintaining and updating all client/prospect/partner information in the CRM system
• Translating (from French or English), set up, proofread documents (contact lists, mailings, presentations…)
• Maintaining office equipment, liaise with building management and service providers, keep office supplies stock
• Onboarding : providing welcome packages for new arrivals (computer, software, badges…)