Profil professionnel
Vue d'ensemble
Expérience
Formation
Compétences
Informations complémentaires
Personnalisé
Langues
Chronologie
AdministrativeAssistant
Anne PALIAKARA

Anne PALIAKARA

ADMINISTRATIVE ASSISTANT
Clamart

Profil professionnel

I am an individual who brings a high level of motivation, commitment, and passion to every endeavor I undertake. My proactive approach and perseverance are matched by a deep sense of devotion and conscientiousness, ensuring that I am fully engaged with my work. My robust interpersonal, negotiation, and communication abilities enable me to navigate diverse situations and engage effectively with various personalities, always striving for the utmost satisfaction in task completion. My adaptability allows me to work efficiently both independently and as a collaborative team member. The transition to teleworking during the COVID-19 pandemic has not only been seamless for me but has also ignited a newfound passion for remote work. This is due in no small part to my excellent time management skills and capacity for autonomous operation. I am adept at identifying and prioritizing tasks and making necessary adjustments to meet shifting demands. Continuous learning is integral to my professional development, and my innovative thinking drives me to achieve positive outcomes. As a proficient multitasker, I am capable of handling various tasks meeting great challenges.

Vue d'ensemble

26
26
years of professional experience
2020
2020
years of post-secondary education

Expérience

Administrative Assistant

UNESCO
Paris, France
01.2021 - 06.2027
  • Authorized certifying officer, ensuring compliance in documentation, reporting, and procedures
  • Generated accurate budget forecasts, financial statements, and reconciliations.
  • Oversaw travel operations, including approval and validation of requests and reimbursements.
  • Administered payroll and contract processes for STC/SC personnel; liaised with Accounts Payable on corrections.
  • Managed SAP, TULIP and HR workflows related to HR actions (appointments/transfers, separations, retirements, special post allowance, promotions and contract extensions). Processed, assisted, and follow up on HR matters.
  • Identified discrepancies in expenditures and implemented corrective measures.
  • Provided administrative guidance to internal stakeholders, ensuring policy adherence.
  • Compiled and analyzed data for budget proposals, expenditure tracking, and cost controls.
  • Provide guidance and interpretation on non-complex administrative rules, regulations, and procedures
  • Monitor and control commitments and expenditures.
  • Prepare detailed cost estimates and other data for use in budget analysis and proposals.
  • Keep track of budget levels and alert the supervisor and concerned managers to avoid potential shortfalls in funds (validating information and identify any errors or irregularities);
  • Identify any other anomalies and errors; alert the supervisor and undertake transactions to correct errors/omissions.

Assistant to ADG (Administrative Assistant)

UNESCO
Paris, France
12.2018 - 12.2020
  • Managed ADG's agenda, prioritized communications, and coordinated internal/external engagements.
  • Drafted and finalized high-level correspondence and reports; ensured timely responses to inquiries.
  • Facilitated internal communication and documentation flow between HQ, Field Offices, Member states and senior leadership.
  • Organized official travel, meetings, and logistics including visa, clearance, and documentation.
  • Effective management of unforeseen events and emergencies, providing relevant solutions, problem solving.
  • Acted as Bid Opening Officer, safeguarding bid integrity and compliance during procurement processes.
  • Maintained sector inventory, monitored IT assets, and coordinated sectoral budget tracking.
  • Oversaw space allocation, office relocations, and storage planning with facilities.
  • Coordinated onboarding briefings, tools training, and administrative integration for new staff.
  • Provided secretariat support to the Performance Review Panel and facilitated procedural compliance.
  • Contributed to the Business Continuity Plan, ensuring operational readiness in crises.
  • Led logistical support for major meetings, including global events for Field Offices

Field Coordination and Web Assistant

UNESCO
Paris, France
01.2014 - 11.2018
  • Maintained Field Office data and updated UNESTEAMS and BBSP websites with strategic content.
  • Compiled HR databases, monitored mission records, and validated absence/presence charts.
  • Supported interagency coordination through system-wide tracking of participation.
  • Provided technical support for the performance review of Field Directors.
  • Processed mission approvals and HR workflows during supervisor absences.

Field Security Assistant

UNESCO
Paris, France
06.2011 - 12.2013
  • Monitored MOSS compliance and security implementation across Field Offices : Research and analyze the status of implementation of security standards (Minimum Operating Security Standards - MOSS) based on standard UNDSS procedures, security inspections and assessments, and effective utilization of the dedicated field security budgets and compile relevant reports and tables.
  • Managed budgetary planning for security operations and supported financial oversight.
  • Assist Field Offices in the preparation of the field security workplans by reviewing the security requirements and corresponding costs.: compile, review, and update data regarding reimbursement of residential security entitlements of international field staff with a view to timely submission to Payroll of requests for payments through salary transfers; ensure that the justifications have been provided and that the reimbursements do not exceed financial ceilings fixed in country-specific MORSS (Minimum Operating Residential Security Standards).
  • Coordinated insurance submissions for all UNESCO personnel in the field and at Headquarters for the Malicious Acts Insurance policy (MAIP), through preparation and completion of the Excel template, verification of information provided by the field offices; interaction with HRM to ensure that updated data on HQ personnel is exhaustive and in line with the requirements of the insurance subscribers.
  • Maintain a master file of all communications received from the UN Department of Safety and Security (UNDSS) related to field security; disseminated security advisories and all other related communications to the field security focal points in the Field, Institutes, and Headquarters.
  • * Supported secretariat functions for the UN Security Management meetings.
  • Organize and prepare travel reservations.
  • Managed office supplies.

Loan Assistant

UNESCO
Paris, France
05.2001 - 06.2011
  • Provided guidance on loan products and managed client records.
  • Processed member requests, rate updates, and banking transactions.
  • Coordinated Board and Credit Committee meetings, handled logistics, and maintained schedules.
  • Oversaw printing, dispatching of statements, and postal logistics using Neopost systems.
  • Conducted loan surveys and prepared analytical reports for internal use.
  • Supported election processes and General Assembly events for USLS (UNESCO Savings and Loan Service)

Formation

Certificate - FABS certification

UNESCO

Email marketing/Prospection - Prospection

Private
09.2024 - 11.2024

Master's Degree/MBA/Postgraduate Degree - Highest Degree

Cefigo

Bachelor's Degree - Accounts Management: Accounts, economie and management

Université de Caen

Compétences

    Planning, Accountability & Communication

    Professionalism & Technical Expertise

    Client Orientation & Teamwork

    Familiar with donor reporting

    Knowledge of ERP systems and grants management

    Budget preparations

    Service oriented

    Time management

    Adapt to changes

    Efficient/Calm and patient

Informations complémentaires

Traveling, Editing videos, Singing, Charity works

Personnalisé

Statut du VISA: Indian

Langues

English
French
Hindi
Malayalam
Spanish

Chronologie

Email marketing/Prospection - Prospection

Private
09.2024 - 11.2024

Administrative Assistant

UNESCO
01.2021 - 06.2027

Assistant to ADG (Administrative Assistant)

UNESCO
12.2018 - 12.2020

Field Coordination and Web Assistant

UNESCO
01.2014 - 11.2018

Field Security Assistant

UNESCO
06.2011 - 12.2013

Loan Assistant

UNESCO
05.2001 - 06.2011

Master's Degree/MBA/Postgraduate Degree - Highest Degree

Cefigo

Bachelor's Degree - Accounts Management: Accounts, economie and management

Université de Caen

Certificate - FABS certification

UNESCO
Anne PALIAKARAADMINISTRATIVE ASSISTANT